Terms and Conditions – Street Space –

STREET SPACE VENDOR TERMS & CONDITIONS

1. APPLICATIONS, RESERVATIONS & ACCEPTANCE

Submission of an application does not guarantee acceptance into the Festival.

Reservation fees paid by returning vendors will hold a space in the following year’s Festival until May 31, provided that a new application is submitted and all Festival requirements are satisfied.

Reservation of space does not guarantee the same location, size, or placement as in previous years.

Festival Organizers reserve the right, at their sole discretion, to approve, deny, cancel, or revoke any application or participation for any reason deemed necessary in the best interests of the Festival.

Booth assignments are determined solely by Festival Organizers and may be changed at any time due to operational, sponsorship, accessibility, electrical, water, safety, emergency access, construction, or other logistical requirements.

2. VENDOR SELECTION

Vendor selection is at the sole discretion of Festival Organizers.

Applications may be evaluated based on, but are not limited to:

• Product uniqueness and quality;
• Suitability for a family-oriented event;
• Product diversity within the Festival;
• Previous participation history;
• Compliance with Festival policies;
• Space availability.

Festival Organizers reserve the right to limit the number of vendors selling similar products.

3. PAYMENT OF FEES

All vendor fees must be paid in full no later than May 31.

Vendors accepted after May 31 or within sixty (60) days of the Festival must remit full payment immediately upon acceptance.

Failure to pay by the required deadline may result in forfeiture of booth space without notice.

Late payments will only be accepted at the sole discretion of Festival Organizers.

Returned, disputed, or declined payments may result in immediate cancellation of participation.

4. CANCELLATION & REFUND POLICY

All reservation fees and deposits are non-refundable.

Vendor cancellations made sixty (60) days or more before the first day of the Festival may be considered for a refund at the sole discretion of Festival Organizers.

No refunds will be issued for cancellations made within sixty (60) days of the first day of the Festival, regardless of reason.

Failure to attend the Festival, failure to comply with Festival requirements, or removal from the Festival shall not entitle a vendor to any refund.

Failure to provide required permits, insurance certificates, health documentation, or other requested information by stated deadlines shall be deemed a voluntary cancellation by the vendor and all fees paid shall be forfeited.

Any exception to this policy is solely at the discretion of Festival Organizers.

5. SET-UP & ACCESS

All vendors must arrive and set up during the times specified in the Vendor Information Package.

The Vendor Information Package, distributed prior to the Festival, will contain assigned arrival and set-up times.

No set-up shall be permitted on Friday unless prior written approval has been granted by Festival Organizers.

Vendors arriving after their assigned set-up time must obtain permission from Festival staff before entering the Festival grounds.

Festival Organizers reserve the right to deny entry to any vendor arriving after their scheduled set-up time. No refund will be issued in such circumstances.

6. BOOTH REQUIREMENTS

All booths, tents, trailers, equipment, signage, inventory, and displays must remain entirely within the vendor’s assigned space.

No equipment, signage, displays, tables, racks, flags, banners, personnel, or merchandise may obstruct sidewalks, roadways, emergency lanes, or neighbouring vendor spaces.

No staking, drilling, nailing, anchoring, or penetration into streets, sidewalks, curbs, or other Festival property is permitted.

All tents, canopies, and temporary structures must be adequately weighted and secured at all times.

Festival Organizers reserve the right to require additional safety measures or modifications to any display.

Vendors operating outside their assigned space may be charged additional fees, relocated, or removed from the Festival without refund.

7. HOURS OF OPERATION

The Festival operates rain or shine.

All vendors are required to remain open and fully operational for the entire duration of the Festival.

Festival operating hours are:

• Friday: 11:00 a.m. to 11:00 p.m.
• Saturday: 11:00 a.m. to 11:00 p.m.
• Sunday: 10:00 a.m. to 5:30 p.m.

Festival Organizers reserve the right to modify operating hours if necessary.

No booth dismantling or removal may commence before 6:00 p.m. on Sunday unless authorized by Festival Organizers.

Failure to remain open during required hours, unauthorized early departure, late opening, or early dismantling may result in a penalty of $150 per occurrence and may affect future participation.

8. SUBLETTING

Subletting, assigning, transferring, or sharing booth space is strictly prohibited without prior written approval from Festival Organizers.

Unauthorized subletting or sharing of space may result in immediate removal from the Festival without refund and may affect future participation.

10. COPYRIGHT & TRADEMARKS

The Morden Corn & Apple Festival name, logo, trademarks, and branding remain the exclusive property of The Morden Corn and Apple Festival Inc.

No vendor may reproduce, sell, advertise, or distribute merchandise featuring Festival branding without prior written authorization.

Vendors warrant that all products sold comply with applicable copyright, trademark, and intellectual property laws.

Vendors agree to indemnify and hold harmless Festival Organizers against all claims relating to intellectual property infringement.